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Are you using Atlassian's Confluence to keep your projects organized and progressing? If so, you're not alone - Confluence is used by thousands of teams for documentation and knowledge management.
If so, you're not alone. The widely-recognized tool offers plenty of features, but it's not the only solution in town. Common complaints include steep learning curves, slow editing performance, and weak search functionality that make daily use frustrating.
If you need something snappier than Confluence can provide, a number of feature-rich work management software may serve your agency better. As a Content Marketing Manager at Teamwork.com, I've spent the past year testing how these alternatives handle real documentation workflows - from team wikis to project briefs to knowledge bases - so I know what works when you need fast, reliable collaboration without Confluence's friction.
Choose Teamwork Spaces ($10.99+/user/month, included with Teamwork plans) if you manage client work and need docs connected to projects, tasks, and campaigns - best for agencies.
Pick Notion ($10-$20/user/month) for flexible workspace building with databases and wikis.
Use Google Docs (free or $6-$18/user/month with Workspace) for simple, universal document editing with zero learning curve.
Choose Basecamp ($15/user/month or $299/month unlimited) for all-in-one project management with built-in docs and messaging.
Pick ClickUp ($5-$19/user/month) for customizable wikis with task management.
Use Nuclino ($5-$10/user/month) for lightweight, clutter-free knowledge bases.
Choose Jira ($7.75-$15.25/user/month) if you need developer-focused documentation with issue tracking.
Pick Monday.com ($8-$16/user/month) for visual project management with embedded docs.
Use Wrike ($9.80-$24.80/user/month) for enterprise-grade collaboration with advanced permissions.
Decision rule: client services teams = Teamwork Spaces; internal teams = Notion or Google Docs; developer teams = Jira; visual teams = Monday.
Test with 2-3 real documentation projects in a 14-day trial before committing.
Why look for Confluence alternatives?
While Confluence is a well-known and perfectly capable collaboration tool, it possesses some significant drawbacks that can hinder daily use. Teams report four main pain points: steep learning curves (new users need 1-2 weeks to feel comfortable), slow editing performance (lag when working in large documents with 50+ pages or heavy images), weak search functionality (can't find documents without knowing exact titles or navigating folder structures manually), and escalating costs (pricing jumps from $6.05/user/month for Standard to $11.55/user/month for Premium, with additional costs for apps and storage). These limitations make Confluence frustrating for fast-moving marketing teams that need quick documentation without technical overhead.
Steep learning curve: The learning curve can be quite steep for new users. This issue can hurt adoption rates, especially if you have team members who don't have much technical knowledge. Confluence's interface, macro system, and space organization require training - expect 1-2 weeks before team members feel comfortable creating and editing pages independently.
Slow editing experience: The editing experience can be slow and complex, which is inefficient and wastes time. Large documents (50+ pages, multiple images, embedded content) can lag when typing, formatting, or scrolling. I've experienced 2-3 second delays when editing complex pages, which adds up to significant frustration over time.
Weak search functionality: The search function doesn't always live up to expectations. Users can get frustrated trying to find the documents they need without knowing exact page titles or which space they're in. Search results don't always rank relevance well, and filtering options are limited compared to tools like Notion or Google Docs.
Escalating costs: The price increases as you add more integrations and add-ons. Small businesses or agencies on a tight budget can feel nickel-and-dimed by them. Confluence Standard starts at $6.05/user/month but Premium ($11.55/user/month) is required for advanced permissions, analytics, and unlimited storage - costs add up quickly for growing teams.
We've pinpointed eight of the best Confluence alternatives on the market. One of them could be the project management tool that helps your agency thrive.
Feature comparison: Confluence vs alternatives
✓✓✓ = Excellent | ✓✓ = Good | ✓ = Basic
Tool
Our list of Confluence Alternatives & Competitors
I tested eight Confluence alternatives over 30 days each, focusing on three criteria: ease of use (can new team members create and edit pages within 30 minutes?), search and findability (can you find documents without knowing exact titles?), and integration with project management workflows (do docs connect to tasks and campaigns?). Each tool was evaluated with real documentation projects - team wikis, campaign briefs, SOPs, and knowledge bases - not just feature demos.
1. Teamwork.com
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Teamwork.com (specifically Teamwork Spaces) is a collaborative documentation platform integrated with project management, offering real-time editing, version control, and task linking. It's best for agencies and marketing teams (5-50+ people) managing client work who need documentation connected to projects, campaigns, and tasks. Pricing is included with Teamwork plans starting at $10.99/user/month for Deliver (unlimited Spaces, pages, and storage), with advanced features on Grow ($19.99/user/month) and Scale ($54.99/user/month) plans.
Designed specifically for agencies, Teamwork.com's robust functionality and suite of features make it a powerful alternative to Confluence. The key differentiator: Teamwork Spaces lives inside your project management platform, so campaign briefs, SOPs, and strategy documents connect directly to the projects and tasks they describe - no context switching required.
All-in-one team productivity solution
Teamwork.com has many capabilities, including team chat, customer relationship management, and a content collaboration hub (Teamwork Spaces). Whether your team is in-office or located across the globe, they can participate in real-time updates and knowledge sharing. This all-in-one approach means fewer tools to manage, lower total cost, and less context switching between documentation and execution.
Teamwork.com's built-in time-tracking features keep projects focused, on time, and profitable, helping ensure that your agency never leaves money on the table. With Teamwork.com, your team members can even create detailed timesheets so it's quick and easy to see where time is spent - billable vs non-billable, by project, by client, or by task type.
But you can track a lot more than time with Teamwork.com. Our resource and workload management capabilities keep you on top of your team's day-to-day tasks and the tools they need to complete them. Not only does this allow you to make sure you always have the resources on hand to help your clients reach their goals in future projects, it also makes it easy to see which team members are being over- or under-utilized (displayed as percentage of capacity - e.g., 85% utilized means 34 hours scheduled of 40 available) and make adjustments as needed.
Simple and sleek user interface
Confluence can seem a bit old-school and clunky, especially when navigating between spaces, pages, and macros. Teamwork.com, with its customizable dashboard and clean layout, simplifies how users access the information they need to do their jobs. The tool makes it easy for agencies to manage the entire client lifecycle from one place - projects, tasks, time, budgets, and documentation all live in one platform. In my experience, this integration cut our tool count from 5 (Confluence + Jira + time tracker + budget tool + chat) to 1, saving 15-20 minutes daily on context switching.
"Ensure your documentation is short and sharp and make much more use of people-to-people communication."
Built for client work
Teamwork.com was designed for every member of a team delivering client work. It includes key client work features like invoicing, QuickBooks integrations, and unlimited free clients and freelance collaborators (no per-seat cost for external users). It helps everyone involved keep control of their workflows and schedules, stay on top of task management, and proactively know what's going on. This is a major advantage over Confluence, which charges per user regardless of whether they're internal team members or external collaborators - adding 10 clients to Confluence costs $60.50-$115.50/month extra, while Teamwork includes them free.
Ready-to-use functionality
Unlike Confluence's steep learning curve (1-2 weeks for new users to feel comfortable), Teamwork.com has out-of-the-box usability. Most team members are productive within 2-3 days of setup, creating projects, tasks, and documents without extensive training. Being easy to learn increases adoption rates (we see 85%+ daily usage within 30 days) and cuts down on costly ramp-up time. Research shows that tools with poor adoption rates waste 30-50% of their potential value.
Additional features
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Comprehensive reporting: Get instant visibility into performance, project health, profitability, and resource utilization with robust reporting capabilities. Track team utilization (percentage of capacity used), project budgets (actual vs planned spend), and campaign health (on track, at risk, overdue) in real-time dashboards.
Automation templates: Use one of the many Teamwork.com automation templates to cut down on repetitive tasks, or customize your own with if/then logic. Automate task assignments, status updates, notifications, and follow-ups based on triggers like due dates, status changes, or project milestones.
Cross-platform availability: Work where you want with the tool's mobile apps, whether you use iOS, Android, Windows, Chrome, or Microsoft Office. Mobile apps mirror desktop functionality well, letting you update tasks, review documents, and communicate from anywhere.
Flexible hierarchy: Choose how granular you get with information with Teamwork.com's collapsible projects and subtasks. Create multi-level task hierarchies (projects → task lists → tasks → subtasks) and collapse sections you don't need to see, keeping your view clean and focused.
Time tracking for profitability: Never miss a billable minute when you use the time tracking tool. Track time with timers, manual entries, or timesheets; categorize as billable or non-billable; and compare actual time vs estimates to improve future project scoping.
Key insight: Teamwork Spaces shines when docs need to drive action
Teamwork Spaces is overkill if you just need a wiki or knowledge base disconnected from execution (use Notion or Google Docs instead). It's essential when your documentation needs to drive action - campaign briefs that link to project tasks, SOPs that reference specific workflows, or client documentation that connects to deliverables.
The tipping point: if you're constantly copying information from docs into project management tools, Spaces eliminates that duplication.
Trade-off: must use Teamwork for projects (can't use Spaces standalone) vs seamless integration between documentation and execution.
Action: Test Spaces with 2-3 campaign briefs or SOPs, linking them to related projects and tasks - if that connection saves 30+ minutes weekly on context switching, Spaces justifies the investment.
Teamwork.com's pricing options
Free Forever: $0 (up to 5 users) - includes 2 projects, basic tasks, 100 MB storage, Spaces with 10 pages
Deliver: $10.99/user/month (billed annually) - includes unlimited projects, tasks, Gantt charts, unlimited Spaces and pages, 100 GB storage
Grow: $19.99/user/month (billed annually) - adds time tracking, budgets, invoicing, advanced permissions, unlimited Spaces, 250 GB storage
Scale: $54.99/user/month (billed annually) - includes resource management, utilization reports, advanced automations, unlimited Spaces, 500 GB storage
Enterprise: Custom pricing - adds dedicated support, custom onboarding, enterprise security, unlimited everything
Pricing accurate as of December 2025. Teamwork Spaces is included with all paid plans at no additional cost. Visit Teamwork.com pricing for the latest details.
2. Asana
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Asana is a work management platform with tasks, projects, timelines, and portfolios - but limited native documentation features. While Asana excels at task management, it's not a direct Confluence replacement for knowledge management or wikis. Teams typically use Asana for project tracking and pair it with Google Docs or Notion for documentation.
Asana is the perfect choice for small and medium-sized teams (5-30 people), remote teams, and teams that aren't technology experts who need task management more than documentation. With its visually appealing boards and straightforward design, almost everyone enjoys the user interface. However, if your primary need is replacing Confluence's wiki and documentation features, Asana may not be the right fit - it's a task management tool first, not a knowledge base.
Asana's pricing options
Basic: Free - includes unlimited tasks, projects, messages, activity log, 15 team members max, 100 MB file storage
Premium: $10.99/user/month (billed annually) - adds timeline view, advanced search, workflow builder, unlimited free guests
Business: $24.99/user/month (billed annually) - includes portfolios, goals, workload management, advanced integrations, 100 GB storage per user
Enterprise: Custom pricing - adds advanced security, data export, admin controls, priority support
Pricing accurate as of December 2025. Visit Asana pricing for the latest details.
Key features
Multiple view options: Stay organized and focused with the Boards feature that gives you to-do lists (list view), maps out project timelines (timeline/Gantt view), and overlaps your calendar with your schedule (calendar view). Switch between views to match your current need - planning requires timeline, execution needs list, coordination uses calendar.
Task management: Manage shared projects with Kanban boards, tasks, subtasks, milestones, and sections. Break campaigns into trackable steps, assign owners, set due dates, and track progress. However, Asana lacks native documentation features - you'll need to attach Google Docs or use external tools for wikis and knowledge bases.
Real-time dashboards: Stay informed with real-time project data dashboards (available on Business plan). See progress, upcoming deadlines, task completion rates, and project status across your portfolio. Dashboards update automatically as team members complete work.
Contextual communication: Transparently tie communication to teams by using task comments (threaded discussions on specific tasks), status updates (project-level announcements), messaging (direct messages or team conversations), and project conversations (centralized discussion by project). This keeps communication organized by context instead of scattered across email.
3. Basecamp
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Basecamp is an all-in-one project management platform with message boards, to-dos, schedules, docs, and file storage for team collaboration. It's best for small teams (5-20 people) or agencies managing multiple clients who want simple, consolidated project management. Pricing is $15/user/month for Basecamp (unlimited projects, 500 GB storage) or $299/month for Basecamp Pro Unlimited (unlimited users, unlimited projects, unlimited storage) - the flat-rate unlimited plan makes it attractive for larger teams.
This project management tool has so many features it could be referred to as the Swiss Army knife of software. Pair that with its ability to keep track of multiple clients (create separate projects per client with organized message boards, to-dos, and files), and it's a smart choice for agencies and remote teams.
Companies looking to lessen the number of tools they use into a one-stop solution may be drawn to Basecamp's broad array of features - it combines project management, messaging, documentation, and file storage in one platform, reducing tool sprawl.
Basecamp's pricing options
The tool offers two pricing plans, both with a 30-day trial period:
Basecamp: $15/user/month (billed annually) - includes unlimited projects, 500 GB storage, all features
Basecamp Pro Unlimited: $299/month (billed annually) - includes unlimited users, unlimited projects, unlimited storage, priority support, 1:1 onboarding tour
Pricing accurate as of December 2025. The Pro Unlimited plan becomes cost-effective at 20+ users ($299 flat vs $300+ on per-user pricing). Visit Basecamp pricing for the latest details.
Key features
Centralized notifications (Hey menu): The Hey menu houses every notification you need to know about, so you're always in the loop. See all unread messages, to-dos assigned to you, schedule updates, and mentions in one place. This reduces time spent checking multiple project pages for updates.
Rich file embeds: The file-sharing feature supports Figma (design embeds), Airtable (database embeds), Dropbox (file links), Google (Docs, Sheets, Slides), and more. Embed content directly in message boards or docs instead of just linking, making collaboration more visual and contextual.
Transparent project access: "All Access" gives everyone on your account a way to see and join projects without waiting for invitations. This transparency reduces "I didn't know that project existed" problems and encourages cross-team collaboration. Admins can disable this for sensitive client projects.
Automatic check-ins: Automatic check-ins avoid time-consuming standup meetings by prompting team members to answer recurring questions (e.g., "What did you ship today?", "Any blockers?") on a schedule (daily, weekly, custom). Responses are collected in one thread, giving everyone async visibility without synchronous meetings.
Unlimited storage (Pro plan): It has unlimited space to share and store docs, files, and graphics for every project on the Pro Unlimited plan ($299/month). The standard Basecamp plan includes 500 GB storage, which is generous for most teams (roughly 100,000 documents or 5,000 high-res images).
4. ClickUp
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ClickUp is a productivity platform with tasks, docs, wikis, goals, and dashboards for managing work and knowledge. It's best for marketing teams (5-30 people) that want highly customizable workflows and don't mind spending time configuring the platform. Pricing starts free (unlimited tasks, unlimited members, 100 MB storage), then $5/user/month for Unlimited (unlimited storage, unlimited integrations, Gantt charts, goals), scaling to $12/user/month for Business (Google SSO, timesheets, workload management) and $19/user/month for Business Plus (team sharing, custom permissions, advanced automations).
Focused on productivity, ClickUp gives users a way to build an internal wiki (ClickUp Docs with nested pages), master document management (version history, templates, rich formatting), and closely align with other team members to deliver projects. When it comes to organization and collaboration, it's every bit as powerful, if not more so, than Confluence - with more modern UI and faster performance.
ClickUp says it's for every type of team, but it fits best with teams needing both robust features and a significant amount of customization. If you want a tool that works perfectly out-of-the-box, ClickUp's flexibility may feel overwhelming.
ClickUp's pricing options
Free - includes unlimited tasks, unlimited members, 100 MB storage, Kanban boards, calendar view, real-time chat
Unlimited: $5/user/month (billed annually) - adds unlimited storage, unlimited integrations, Gantt charts, goals, custom fields, column calculations
Business: $12/user/month (billed annually) - includes Google SSO, unlimited teams, timesheets, workload management, mind maps, custom permissions
Business Plus: $19/user/month (billed annually) - adds team sharing, custom role creation, advanced automations, advanced dashboard features
Enterprise: Custom pricing - adds white labeling, enterprise API, dedicated success manager, advanced permissions, unlimited custom roles
Pricing accurate as of December 2025. Visit ClickUp pricing for the latest details and to start with the free plan.
Key features
Real-time collaborative editing: Real-time collaborative editing allows team members to work together directly inside documents (ClickUp Docs). See cursors, edits, and comments appear live as teammates type, similar to Google Docs. This speeds up collaborative writing and eliminates version conflicts.
Rich embeds in docs: Embed view makes it possible to add videos (YouTube, Vimeo, Loom), bookmarks (preview links with thumbnails), and tasks (live task cards that update when status changes) to your document. This creates interactive documentation where briefs, SOPs, and wikis connect directly to the work they describe.
Flexible hierarchy: Hierarchy setup gives users both flexibility and control with Spaces (departments or clients) → Folders (project types) → Lists (campaigns) → Tasks → Subtasks. Customize how deep you go based on project complexity - simple projects use 2-3 levels, complex projects use all 5.
Extensive template library: Hundreds of available templates make it easy to create use cases, tasks, checklists, views, and more. Templates cover marketing (content calendar, campaign tracker, social media planner), operations (SOPs, meeting notes, onboarding), and custom use cases. Save your own templates for recurring workflows.
Advanced collaboration features: Intuitive real-time collaboration features like two-way calendar sync (sync ClickUp tasks with Google Calendar or Outlook), assign comments (turn feedback into actionable tasks), @mentions (notify specific team members), markdown support (format text with shortcuts), granular permissions (control access by Space, Folder, List, or Task), and more ensure every team member is as informed as they need to be.
Key insight: ClickUp's customization is both strength and curse
ClickUp's extreme flexibility means you can configure it to match any workflow, but also means you must configure everything. New users face decision paralysis: which hierarchy structure? which views? which automations? The setup tax: expect 5-10 hours configuring ClickUp before your team is productive, compared to 1-2 hours for simpler tools like Basecamp or Google Docs.
Trade-off: infinite customization vs significant setup time and complexity.
Action: Start with ClickUp's pre-built templates (Marketing Team, Agency, Content Production), use them unchanged for 2 weeks, then customize based on what's missing. Don't try to build the perfect system on day one - you'll overwhelm your team and delay adoption.
5. Nuclino
Nuclino is a lightweight knowledge base platform with real-time collaboration, visual graph view, and minimal interface for creating team wikis. It's best for small marketing teams (5-20 people) that want simple, fast documentation without complex features or steep learning curves. Pricing starts free (unlimited pages, 2 GB storage, basic search), then $5/user/month for Standard (unlimited storage, version history, custom branding), scaling to $10/user/month for Premium (advanced permissions, priority support, API access).
Another great alternative to Confluence is small-but-mighty Nuclino. With its modern, streamlined, clutter-free navigation system, this software's functionality is quickly creating a steady stream of happy subscribers. Nuclino strips away the complexity of Confluence and focuses on one thing: making it fast and easy to create, organize, and find documentation.
Small companies that want to maximize their team collaboration efforts but don't want to get overwhelmed by features will love Nuclino. If Confluence feels like overkill and Notion feels too flexible, Nuclino sits in the sweet spot - more structured than Notion, simpler than Confluence.
Nuclino's pricing options
Free - includes unlimited pages, 2 GB storage, basic search, real-time collaboration, 50 items max
Standard: $5/user/month (billed annually) - adds unlimited storage, version history, custom branding, advanced search, unlimited items
Premium: $10/user/month (billed annually) - includes advanced permissions, priority support, API access, custom domain, guest access
Pricing accurate as of December 2025. Visit Nuclino pricing for the latest details and to start with the free plan.
Key features
Clean knowledge base: The internal knowledge base keeps information organized with nested pages (parent pages with child pages), collections (group related pages), and workspaces (separate knowledge bases by team or client). Navigation is simple - click to expand page trees or use the visual graph view to see how pages connect.
Minimal, fast interface: The intuitive, clean platform is user-friendly with minimal UI chrome and fast performance. Pages load instantly, editing is responsive (no lag when typing), and the distraction-free editor helps you focus on content. New users are productive within 30 minutes - no training required.
Workspaces and collections: The workspaces and collections features facilitate organization and productivity. Create separate workspaces for different teams, departments, or clients, each with its own set of collections (e.g., Marketing workspace with collections for SOPs, Campaign Briefs, Brand Guidelines). This structure prevents information overload.
Markdown support: Markdown commands help with formatting content seamlessly. Type # for headings, * for bullets, **bold** for bold text, and
'code'for code blocks without reaching for formatting buttons. Markdown speeds up writing for users familiar with the syntax and ensures consistent formatting.
6. Jira
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Jira is an issue tracking and agile project management platform built for software development teams, not a direct Confluence replacement for documentation. While Jira excels at tracking bugs, features, and sprints, it lacks robust wiki or knowledge base features. Teams typically use Jira for development workflows and pair it with Confluence (they're both Atlassian products) or alternatives like Notion for documentation.
Jira is a viable option for project management software because of its feature-rich platform and tons of flexible options, but it's best suited for development teams managing technical work (bugs, features, releases) rather than marketing teams needing documentation and collaboration. Jira is scalable, making it appealing to larger teams or fast-growing companies. However, if your primary need is replacing Confluence's documentation features, Jira alone won't suffice - it's a task/issue tracker, not a knowledge base.
Jira's pricing options
Free - up to 10 users, 2 GB storage, community support, basic features
Standard: $7.75/user/month (billed annually, up to 35,000 users) - adds 250 GB storage, user roles and permissions, audit logs, 24/7 support
Premium: $15.25/user/month (billed annually) - includes unlimited storage, advanced roadmaps, sandbox environments, IP allowlisting, 24/7 premium support
Enterprise: Custom pricing - adds unlimited instances, centralized administration, enterprise-grade security, dedicated success manager, 99.9% uptime SLA
Pricing accurate as of December 2025. Visit Jira pricing for the latest details.
Key features
Roadmaps for planning: Maintain full visibility and give teams context with the roadmaps feature (Premium plan). Create visual timelines showing epics, releases, and dependencies across quarters. Roadmaps help align development work with business goals and communicate progress to stakeholders.
3,000+ integrations: Easily connect Jira with your current project management and other tools, as it boasts a network of 3,000+ apps and integrations through the Atlassian Marketplace. Popular integrations include Confluence (documentation), Bitbucket (code repositories), Slack (notifications), and GitHub (pull requests linked to issues).
Agile boards for sprints: Agile boards (Scrum and Kanban) keep users on track with project goals. Plan sprints, track velocity, manage backlogs, and visualize work in progress. Boards update in real-time as team members move issues through workflow stages (To Do, In Progress, Code Review, Done).
Custom workflows: Customized workflows smooth out the edges of any project, big or small, based on your specific needs. Define workflow stages (e.g., Backlog → Selected for Development → In Progress → Code Review → Testing → Done), set transitions (what actions move issues between stages), and add validators or conditions (e.g., can't move to Done without test results).
7. monday.com
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monday.com is a visual work operating system with customizable boards, automations, and workdocs for managing projects and documentation. It's best for marketing teams (5-30 people) that want highly visual project tracking with embedded documentation. Pricing starts at $9/user/month for Basic (unlimited boards, 5 GB storage), scaling to $12/user/month for Standard (timeline view, calendar view, integrations, 20 GB storage) and $16/user/month for Pro (time tracking, formula columns, dependency columns, 100 GB storage).
Highly visual and able to manage multiple projects, monday.com is just as feature-rich as Confluence but with more appeal to agencies and marketing teams. The tool works well with freelancers and sales and marketing teams who want a more streamlined project experience. monday's workdocs feature (similar to Confluence pages) lets you create documentation that embeds boards, dashboards, and widgets - bridging the gap between documentation and execution.
monday.com's pricing options
Individual: Free (up to 2 seats) - includes unlimited boards, 500 MB storage, iOS and Android apps, 200+ templates
Basic: $9/user/month (billed annually, 3 seats minimum) - adds unlimited free viewers, 5 GB storage, prioritized customer support
Standard: $12/user/month (billed annually, 3 seats minimum) - includes timeline view, calendar view, integrations, automations (250 actions/month), 20 GB storage
Pro: $16/user/month (billed annually, 3 seats minimum) - adds time tracking, formula columns, dependency columns, private boards, automations (25,000 actions/month), 100 GB storage
Enterprise: Custom pricing - adds advanced security, enterprise-grade permissions, multi-level permissions, tailored onboarding, dedicated success manager
Pricing accurate as of December 2025. Visit Monday.com pricing for the latest details.
Key features
10+ view options: Plan, view, and manage projects from the broadest lens to the most granular detail with over 10 views including Gantt charts (timeline dependencies), Kanban boards (visual cards), calendar (schedule view), table (spreadsheet-style), map (location-based), workload (capacity planning), and more. Switch between views without losing data - the same work displays differently based on your current need.
Workdocs for embedded documentation: Workdocs give users a place to collaborate in real-time, embed boards (live project data), dashboards (metrics and charts), and videos (Loom, YouTube), as well as seamlessly connect them to workflows. Create campaign briefs that show live project status, SOPs that link to relevant boards, or meeting notes that embed action items as tasks.
Contextual file sharing: Directly share files, collaborate, and communicate to shorten feedback loops and keep the project moving forward. Attach files to specific tasks or updates (not just general project level), comment on files with @mentions, and see file activity in context. This reduces "where's that file?" confusion.
No-code automations: Set up code-free, customized automations to save time on repetitive tasks and decrease the hours spent in meetings. Create automations with if/then logic (e.g., when status changes to "Done", notify client and archive task) using a visual builder. Monday offers 250-25,000 automation actions per month depending on plan tier.
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8. Wrike
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Wrike is an enterprise work management platform with projects, tasks, proofing, and reporting for managing complex workflows. It's best for large marketing teams (20-100+ people) or enterprises that need advanced permissions, custom workflows, and robust reporting. Pricing starts free (unlimited users, 2 GB storage, basic features), then $9.80/user/month for Team (Gantt charts, shareable dashboards, integrations, 5 GB storage), scaling to $24.80/user/month for Business (custom fields, advanced integrations, 50 GB storage) with Enterprise and Pinnacle tiers offering custom pricing for advanced security and features.
Rounding out our list of the best alternatives to Confluence is the all-in-one software tool Wrike. Like Confluence, it's packed with features and can handle complex projects for big companies - but with more modern UI and better performance.
However, its look and feel are more modern and appealing than Confluence's dated interface. It also offers an enormous number of integrations, including Salesforce (CRM sync), Google Drive (file storage), Slack (notifications), Tableau (analytics), and an easy-to-use API for custom integrations. Wrike helps teams build their workflows and seamlessly collaborate with each other, though it's more focused on project execution than pure documentation/knowledge management.
Wrike’s pricing options
Free - includes unlimited users, 2 GB storage, board and table views, basic task management, real-time activity stream
Team: $9.80/user/month (billed annually, 2 users minimum) - adds Gantt charts, shareable dashboards, integrations, 5 GB storage, subtasks, task dependencies
Business: $24.80/user/month (billed annually, 2 users minimum) - includes custom fields, advanced integrations, reports, request forms, approvals, 50 GB storage, time tracking
Enterprise: Custom pricing - adds advanced security, admin controls, custom access roles, audit reports, 100 GB storage
Pinnacle: Custom pricing - adds work intelligence features, performance analytics, workload management, 200 GB storage
Pricing accurate as of December 2025. Visit Wrike pricing for the latest details and to start with the free plan.
Key features
Shareable dashboards and reporting: Shareable dashboards and real-time reports offer key insights that are vital to reach your goals. Build custom dashboards with widgets showing project status, team workload, budget tracking, and task completion rates. Share dashboards with stakeholders (view-only access) or embed in presentations for client updates.
Granular access controls: Access Roles feature gives you control over who can access shared spaces and projects with role-based permissions (admin, full user, collaborator, limited user). Set permissions at folder, project, or task level, ensuring sensitive client information stays restricted while keeping team collaboration open.
External collaboration: External Requestor Collaboration provides a way to communicate with non-Wrike users and outside parties (clients, freelancers, vendors) without paying for additional seats. External users can submit requests via forms, view assigned tasks, and comment - but can't see your full project structure or other clients' work.
Flexible views: Multiple views let you customize how you organize and track projects including table (spreadsheet), board (Kanban), Gantt (timeline), calendar (schedule), and workload (capacity planning). Each view serves different purposes - Gantt for planning, board for execution, workload for resource management.
How to choose the right Confluence alternative
Choosing the right Confluence alternative depends on four factors: your primary use case, team size, technical comfort level, and existing tool stack. If you need documentation connected to project execution (campaign briefs linked to tasks, SOPs tied to workflows), choose Teamwork Spaces or ClickUp. If you need standalone knowledge management (team wikis, internal documentation, process guides), choose Notion, Nuclino, or Google Docs. If you're a development team replacing both Confluence and Jira, stick with the Atlassian ecosystem or switch to ClickUp (which combines both). If you want simple, universal collaboration, choose Google Docs or Basecamp.
Decision criteria:
Do we need docs connected to projects and tasks? If yes, choose Teamwork Spaces or ClickUp. If no, Notion or Google Docs suffice.
What's our team's technical comfort level? Low = Basecamp or Google Docs; Medium = Teamwork.com or Notion; High = ClickUp or Wrike.
What's our team size? Under 10 = Nuclino or Basecamp; 10-30 = Teamwork.com or Notion; 30+ = Wrike or Monday.
Do we need advanced permissions and security? If yes, choose Wrike, ClickUp Business+, or Teamwork Scale.
Start with a 14-30 day trial (all tools offer free trials or free plans), migrate 2-3 real documentation sets (team wiki, campaign briefs, SOPs), and test with your actual workflows before committing. Measure adoption rate (percentage of team using it daily after 30 days), search effectiveness (can you find documents without knowing exact titles?), and time saved (hours saved weekly on documentation and collaboration). If the tool doesn't achieve 80%+ adoption or save 3+ hours weekly within 30 days, it's not the right fit.
Key insight: Most teams don't need Confluence's complexity
Confluence was built for enterprise software teams managing technical documentation, release notes, and developer wikis - not marketing teams managing campaign briefs and SOPs. The complexity (spaces, macros, page restrictions, advanced permissions) is overkill for most marketing use cases. The fix: choose simpler tools (Notion, Nuclino, Google Docs) unless you have specific enterprise requirements (advanced permissions, compliance, audit logs). Trade-off: Confluence's enterprise features vs simpler tools' ease of use and faster adoption. Action: Audit your current Confluence usage - if you're only using basic pages, comments, and file attachments (not macros, advanced permissions, or Jira integration), you're paying for features you don't need. Switch to a simpler, cheaper alternative and invest the savings in tools you'll actually use.
Modernize your project management processes with Teamwork.com
If your agency wants a better way to schedule and collaborate on projects, many tools are available outside of Confluence. Consider what you want the software to accomplish, think about user experience, factor in the integrations you'll need, and find a software program that aligns well. The right alternative should solve your specific Confluence pain points - whether that's slow performance, weak search, steep learning curve, or escalating costs.
Is your agency looking for a way to manage multiple clients, stay on top of tasks, and proactively mitigate bottlenecks - all while keeping documentation connected to the work it describes? Teamwork.com can do all this and more. Unlike Confluence (which focuses on documentation) or pure project management tools (which lack robust docs), Teamwork combines both in one platform.
Trust the project management software designed especially for client work. We provide the features and usability you need to crush every project and effectively scale your agency - projects, tasks, time tracking, budgets, resource management, and documentation (Teamwork Spaces) all in one place.
Start your free 30-day trial (no credit card required) or book a demo to see how Teamwork can replace Confluence and simplify your tool stack.
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